Reserving a Meeting Room

The Laurens County Library has two meeting rooms available for reservations: the Carl Vinson Auditorium and the Donald C. & Anne A. Johnston Conference Room. If you are interested in reserving a meeting room, please contact us about your meeting using the form below. Before you request a room, please make sure you have read our meeting room policy, located below the form.

Carl Vinson Auditorium

The auditorium is the larger of the two meeting rooms. Standard seating arrangement is 50 chairs with space available for approximately 60 adults in row-seating or a maximum of 65 children seated on the floor. A large projection screen, television, and VCR are available for presentations. An adjacent kitchen allows groups meeting in the room to serve light refreshments, but no smoking or alcoholic beverages, please. The auditorium also houses the library’s Baldwin piano, making the room ideal for recitals as well as meetings. Cleanup of the room and kitchen are the responsibility of the groups reserving the space. The auditorium is named for Carl Vinson (1883-1981), who served Georgia from 1914 to 1965 in the House of Representatives. In Congress, he chaired both the Committee on Naval Affairs and the Committee on Armed Services.

Johnston Room

The Johnston Room provides roundtable seating for no more than 10. It provides a suitable atmosphere for small groups, such as writing circles, study groups, etc. Easels, a television, and VCR are available for visual presentations. No food or drinks are allowed in the Johnston Room. Furniture is in a conference arrangement and should not be rearranged.

Meeting Request Form

Before you submit a request for a meeting room, please make sure you understand and agree to our meeting room policies, including our No Solicitations policy. These policies are included below the form. Please allow up to five business days to process your request.

Name

First Name

Last Name

Phone Number

(###)

###

####

Organization Name

Email

Select a meeting room

Optional

Dates and Times

Please give a range of preferred dates and times.

Have you used our meeting rooms before?

Yes

No

Initials

By initialing this online form and clicking the submit button, I agree to follow and be bound by the OCRL meeting room and event policy, which includes a no solicitation policy.

Meeting Room and Equipment Loan Policy

It is the policy of the Oconee Regional Library System to provide meeting rooms for public use where available. The library meeting rooms are primarily for library purposes, and the library reserves the right to change a group’s meeting to another room or time if library use is unexpectedly required. Meeting rooms are available for use by groups that are meeting for educational, civic, or cultural purposes or government entities, consistent with the “purpose” of the Library as listed in the Oconee Regional Library Constitution.

In accepting reservations for use of library meeting rooms, the library will not discriminate on the basis of race, color, creed, national origin, religion, age, or sex. Use of the meeting room does not imply endorsement, support, or co-sponsorship by the library of the activities taking place in the meeting room.

Rooms must be reserved by individuals at least 18 years of age, and any extra cleaning, damage repair, or other room abuse will be charged to the responsible party.

Patrons and groups may lose meeting room privileges for improper room/equipment use or library behavior. Patrons and groups whose meeting/equipment use privileges have been lost shall have the right to appeal and/or request that meeting room use privileges be reinstated. An appeal must be in writing and submitted to the Regional Director within five days of the termination or prohibition. Within ten days of receipt of the appeal, the Regional Director shall review the matter and notify the patron in writing of their decision. If the Regional Director’s decision is adverse to the patron, the patron may appeal in writing within five days to the Regional Library Board of Trustees, which shall thereafter consider the matter based on the written record and issue its decision in writing within 30 days of receipt. No further appeals shall be considered. These decisions will be implemented at all Oconee Regional Library System facilities.

If a patron or group has lost library room/equipment privileges, they may appeal in writing to the Regional Director once every 5 years. The prohibition may be extended or suspended upon decision of the Regional Director.

Alcohol or tobacco products are not allowed in any library facility.

The Oconee Regional Library System has adopted a "No Solicitation Policy" within its premises by the public or staff. Patrons (individuals or groups) using public meeting rooms are not permitted to solicit funds or anything else on library premises before, during, or after the meetings. For purposes of this policy, solicitation is defined as efforts by an individual or representatives of an organization to (1) ask for, seek, or entreat library users or the general public to make monetary contributions; (2) approach library users or the general public to enroll them as members, to sign petitions, or to answer questionnaires; or (3) offer for sale any item, product, or service not a part or element of the work or program of the library. An exemption to this policy is automatically granted at any event sponsored by any library within the Oconee Regional Library System.

Only the library, its funding bodies, and library-sponsored groups are permitted to use the library facilities after hours. Each branch should decide on staffing and/or security arrangements for after-hours meetings.

Some equipment is available for checkout through PINES. Other Library owned equipment shall not be loaned out of library buildings.

Any exceptions to this policy will be at the discretion of the Oconee Regional Library Director.